The Sales vs Labor Cost feature shows your scheduled labor costs as a percentage of your forecasted sales.
If you have a premium subscription, you can import sales manually or through an integration, and SocialSchedules will produce sales forecasts for you automatically.
Prerequisites
Administrator access or Manager with manage sales and labor costs
Premium subscription
Open Sales vs Labor Cost
In the Scheduler, click the $ icon in the toolbar, next to Open shifts.
The table opens at the bottom of the screen.
Resize the table
Resize: Drag the grey handle at the top of the table up or down.
Reset: Double-click the handle to return the table to its default size.
Hide the table
Click the arrow button next to Total at the bottom left of the Scheduler. Alternatively, click the $ icon in the top row.
View Sales vs Labor Cost
The table has three rows, with a column for each day of the week and a weekly total on the left:
Cost: Your scheduled labor cost, calculated automatically from the schedule and your workers’ hourly rates.
Sales: Your forecasted sales for each day. Enter your own figures here, or use the forecast if you have sales forecasting.
Labor %: Labor cost as a percentage of sales, calculated automatically.
On the daily view, only the Cost column is available. This is because sales are not tracked to the individual hour.
The Total row at the bottom shows the number of shifts and the total paid hours scheduled for each day and for the week.
The Labor % cell is color-coded so you can see at a glance how each day is tracking. Green indicates a value less than 100%, while orange represents a value greater than 100%.
Edit sales
You can enter or change your sales figures directly in the Sales row.
Hover over the Sales cell for the day you want to edit. A pencil icon appears on the right of the cell.
Click the cell or the pencil icon. The current amount is selected, so you can type over it.
Type your forecasted sales amount.
Press Enter or click away to save.
Cost and Labor % update automatically.
Note: Sales you enter yourself are not overwritten by forecasted sales.
Sales forecasting
Sales forecasting is a premium feature. SocialSchedules creates forecasts from your location’s historical sales data, which you can add by manual upload or through an integration with your POS account.
Each forecast is based on actual sales for the same day of the week over the previous four weeks. This lets SocialSchedules pick up recent sales patterns and create a more accurate projection for upcoming schedules. For example:
A forecast for a Monday uses the actual sales from the previous four Mondays.
A forecast for a Friday uses the actual sales from the previous four Fridays.
This gives you a reliable baseline when planning schedules and managing labor costs.
Viewing individual shift costs
By default, individual shifts display the Position to be worked and the Start/End time.
When the Sales and Labor table is visible, the Position is replaced with the shift cost. The total shifts cost for each employee for the period displayed is also shown under each employee's name.
